THE POSITION

The Accounting Technician II performs a variety of intermediate level technical accounting duties involving the accounting, budgeting, recording and reporting of financial transactions for the City, and provides technical assistance to higher level accounting staff.

ESSENTIAL FUNCTIONS:

-Any duties noted in the Accounting Technician I job description, when deemed necessary by supervisor or management.
-Prepare manual adjustments to the general ledger.
-Assist with the preparation and updating of the Department-wide and City-wide policies and procedures.
-Maintain daily cash position worksheet.
Payment Processing:

-Maintain files for payroll records for the City; administer the retirement program for City personnel.
-Perform a variety of personnel transactions including entering payroll data such as new hires, salary, workers compensation and related personnel changes; process and calculate a variety of payroll actions including wage garnishments, benefits withholding, overtime hours, retroactive payments, and workers compensation claims; calculate pay from time sheets; issue checks for all City employees.
-Perform the tracking of disability, deferred compensation, quarterly taxes and workmen's compensation funds.
-Assist with schedules and other reports and documentation for the City’s Annual Budget Document.
-Reconcile payroll and accounts payable liabilities to the general ledger.
-Reconcile outstanding checks.
-Work as liaison with third-party payroll company and benefit providers.
-Create purchase orders/requisitions ensuring proper funds, appropriations, activities, and objects.
-Prepare quarterly sales and use tax reports for submission to the state.
-Set up new accounts payable vendors, perform annual review of vendor list, and inactivate old vendors.
-Perform annual 1099 reporting to vendors and electronic submission to the IRS.
-Act as purchasing card administrator. Process and verify information for City credit card charges. Train cardholders, reconcilers and approvers on purchasing card procedures.
-Assist with the recordkeeping and stewardship of capital assets.
-Process low-flow program rebates.
Revenue Management:

-Sort, audit, print and distribute monthly billings to utility customers; reconcile payments, adjustments and billings to general ledger.
-Generate late fees, penalties, refunds and adjustment batches for utility billing.
- Set up new utility billing customers.
- Monitor and send sewer availability notifications including creating and maintaining records for billing purposes and collecting fees as applicable.
- Set up payment plans for capacity fees. Generate the payment plan documents; maintaining
records; monthly billing; tracking through payoff, including closing procedures.
- Facilitate the follow-up of deferred sewer connection agreements.
- Perform financial review of permits submitted and finaled and adjust wastewater accounts as necessary.
- Process escrow inquiries.
- Process low-flow reduced rate applications.
- Coordinate the reimbursements for septic cluster agreements.
- Coordinate the utility subsidy application review and renewal process.
- Perform annual water-based commercial account billing calculations.
- Deliver deposits to the bank.
- Work as liaison with third-party utility billing printing company and third-party on-line payment processing company.

Marginal Functions:

-Maintain confidentiality of information as assigned.
-Provide technical information regarding applicable procedures and methods to various City staff and the general public; interpret and explain payroll rules and regulations to City staff; answer questions and resolve problems or complaints from staff and general public.
-Perform related duties and responsibilities as required.

QUALIFICATIONS
Knowledge of:

-Principles and practices of financial record keeping and reporting.
-Advanced mathematics, bookkeeping and statistics as applied to municipal accounting.
-English usage, spelling, grammar and punctuation.
-Principles and procedures related to accounts payable and receivable.
-Various computer software programs used in accounting and word processing.
-Modern office procedures, methods, computer equipment and software.
-Pertinent federal, state, and local codes, laws, and regulations.

Ability to:
-Work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
-Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
-Make arithmetical computations quickly and accurately.
-Prepare and maintain detailed and accurate financial and statistical records.
-Operate standard office equipment.
-Monitor budgetary compliance with spending and collection requirements.
-Maintain an accurate and current filing system of accounts payable, personnel records and accounts receivable.
-Accurately prepare and post relevant data to an accounting system.
-Perform varied technical accounting clerical work.
-Prepare a variety of routine financial statements, reports and analyses.
-Understand and carry out oral and written instructions.
-Type at a speed necessary for successful job performance.
-Communicate clearly and concisely, both orally and in writing.
-Foster and promote positive and cooperative working relationships with those contacted in the course of work.
-Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
-Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
-Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
-Maintain regular and reliable attendance.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Three years of increasingly responsible experience in the maintenance of financial and related statistical records, preferably in a municipal finance environment.

Training:
Equivalent to an Associate’s degree from an accredited college or university with major course work in accounting or a related field.

WORKING CONDITIONS
Environmental Conditions:
Primarily office environment utilizing computers and other office equipment.

Physical Conditions:
Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 20 pounds, to sit and work at a keyboard for an extended period of time, and work in an office environment.

To apply for this outstanding job opportunity, please click here. 

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