HISTORY

The renovation has been considered by five boards over a four year period. The following is a summary of the actions taken and the costs associated with the renovation in each year since the inception of the project.

2002/2003

•Board evaluates the physical condition of the club facilities and explores the idea of pursuing a renovation.

•Board retains an architect to design renovation plans.

•Architect produces plans that do not reflect needs or wants of the club, and is thereafter let go.

•Board forms a planning committee and authorizes them to lead the effort to develop a master plan for the club.

•Committee prepares a request for proposal which it sends out to numerous architects.

•After careful consideration, the Board retains the architectural firm of Noll and Tam.

2004

•Survey sent to entire membership in order to gauge interest in the renovation and receive input from members.

•Structural engineer concludes that modifying or expanding the pool building would trigger seismic upgrades which would be neither economical nor practical. Also concludes that connection of pool building roof to top of concrete block wall is marginal and that both the roof and free standing shower wall would most likely fail in a large earthquake.

•Electrical engineer concludes that our existing services does not meet our current usage and that the overloaded circuits represent a fire danger.

•Pool consultant concludes that our pumps do not meet current required flow and turnover rates.

•Based on the consultants’ reports and feedback from members, Noll and Tam recommends that the building be demolished in favor of new construction.

•Conceptual drawings and the cost estimates presented to the membership at the annual meeting in November.

•$35,002.31spent in connection with the renovation.

2005

•Financial analysis completed based on the initial estimates received in 2004.

•Eighteen neighborhood meetings conducted to provide members information with regards to project and to gather input from the members.

•Based on feedback from the neighborhood meetings and surveys, Board determines that there is membership support to move ahead with the preferred plan based upon a $2.1 million budget and votes at the annual meeting to proceed with contract negotiations with Noll and Tam.

•Board enters into a contract with Noll and Tam for the development of detailed schematic designs of the preferred plan and for updated cost estimates. Noll and Tam’s fee for this phase is $36,340.00.

•Board authorizes $60,000 for payment of costs associated with the schematic design phase.

•Noll and Tam begins work on the schematic designs.

•$4,109.74 is paid towards the $36,340.00 fee.

2006

•Board receives schematic designs and revised cost estimates. Estimates come in nearly $800,000 over budget.

•Noll and Tam reconciles cost estimate with the initial 2004 estimate so that Board can determine where, specifically, the costs increased and whether those costs could be reduced enough to bring the project back within budget. Costs decrease only minimally.

•Members of the Board meet with several builders and architects over the summer to determine if we can work within a design/build structure to deliver a project within a budget acceptable to the membership.

•Board spends $2,595.86 in connection with the renovation. ($2400 of this amount was for a utility survey and 194.86 was for plan copies. )

•The 2006 Board remits payment in the amount of $32,196.13 for the services contracted for by the 2005 Board (i.e., the schematic designs). Fees were paid from money authorized by 2005 Board.